Brian Ombima

Led comprehensive administrative, facilities, and procurement operations for MSF-Holland, optimizing resource management and ensuring operational continuity for critical humanitarian missions.

• Spearheaded Occupational Safety and Health (OSH) initiatives, significantly enhancing safety standards and compliance across all mission operations.
• Managed the annual budget for the Administration and Facilities department, optimizing resource utilization and ensuring stringent financial oversight.
• Oversaw a comprehensive portfolio of mission leases, including apartments and warehouses, ensuring cost-effective agreements and uninterrupted operational support.
• Directed end-to-end procurement processes, including serving on the Tendering Committee, to ensure transparent vendor selection and efficient acquisition of essential supplies and equipment.
• Led recruitment, training, and evaluation for the Administration department, building a high-performing team and enhancing departmental capabilities.

Provided critical administrative, operational, and logistical support for global initiatives, enhancing organizational processes and stakeholder engagement.

• Managed end-to-end procurement activities, including vendor management and purchase order processing, to ensure timely resource acquisition for global projects.
• Streamlined onboarding and offboarding processes for staff, enhancing efficiency and compliance for new hires and departures within a rapid operational cycle.
• Cultivated strong relationships with diverse internal and external stakeholders, facilitating smooth operational workflows and collaborative initiatives.
• Supported internal and external communications and knowledge management initiatives, improving information flow and organizational alignment.
• Conducted research on global trends to inform strategic decision-making and enhance operational effectiveness.

Managed diverse administrative tasks and led procurement activities for the Africa hub, ensuring seamless project execution and operational efficiency.

• Led procurement activities for the Africa hub, optimizing stock management and ensuring timely resource availability for regional projects.
• Managed social media accounts for project roles and promotions, increasing visibility and engagement for recruitment initiatives across the continent.
• Maintained and updated the Invenias database and document storage system, significantly improving data integrity and accessibility for project teams.
• Prepared comprehensive job descriptions and appointment briefs, streamlining the advertisement process for new roles.
• Communicated effectively with candidates throughout the entire project lifecycle, ensuring a positive and informative experience.

Provided critical administrative and procurement support for global programs, ensuring efficient resource management and operational continuity.

• Executed comprehensive procurement processes, including vendor sourcing and purchase order management, ensuring timely acquisition of program resources.
• Managed program petty cash and provided accounting support, ensuring accurate financial reconciliation and adherence to budget guidelines.
• Supported the grant team with rigorous document quality checks and streamlined disbursement processes, ensuring compliance and timely fund distribution.
• Coordinated diary management and meetings for the Program Manager, optimizing scheduling and logistical arrangements for critical engagements.
• Arranged comprehensive travel and accommodation for global staff, ensuring seamless logistics for international assignments.

Provided essential program support and managed key administrative functions, contributing to efficient regional operations.

• Managed essential bookkeeping functions and processed vendor payments, ensuring financial accuracy and operational continuity for regional programs.
• Coordinated critical appointments and supervised office staff, optimizing daily operations and enhancing team efficiency.
• Organized and facilitated key meetings and special events, ensuring seamless execution and effective communication among stakeholders.
• Managed office supplies and equipment inventory, ensuring optimal stock levels and timely availability for all departmental needs.
• Arranged travel logistics for staff visiting Nairobi and field offices, streamlining movements and supporting program outreach.

Supported field operations through administrative and logistical management, optimizing resource allocation and data integrity for district programs.

• Developed and managed district program budgets, overseeing procurement requests to ensure efficient allocation of resources for field initiatives.
• Coordinated inventory management and provided logistical support, optimizing supply chain efficiency for field operations.
• Handled all transport and per diem requests for district staff, streamlining travel processes and ensuring timely reimbursements.
• Performed accurate data entry tasks and analyzed district reports, contributing to informed decision-making and operational improvements.
• Coordinated critical training sessions and served as a key liaison between HQ and district offices, improving communication and operational alignment.